Who we are

Our website address is: https://cypressrunning.com

Effective Date: May 5, 2026

Cypress Running Crew (“we,” “our,” or “us”) respects your privacy and is committed to protecting your personal information. This Privacy Policy explains what information we collect, how we use it, and how we share it.

Information We Collect

We may collect the following information when you interact with us:

  • Name, Email, and Mailing Address
  • Phone number (for emergencies and SMS updates)
  • Demographics (Sex and Age)
  • Visual Media: Photos or videos taken during club events, runs, or social gatherings

We may also collect limited technical information such as website usage data (e.g., pages visited), if applicable.

How We Use Your Information

We use your information to:

  • Communicate with you about club activities, events, and updates
  • Send newsletters and announcements
  • Send SMS reminders and important club information (if you opt in)
  • Manage memberships, participation, and event registration
  • Improve our programs, events, and outreach
  • Use event photography to promote the club and share highlights with the community
  • Support sponsorship relationships (as described below)

Email Communications

We use Mailchimp (or similar services) to manage email communications. By subscribing to our newsletter or providing your email address, you agree to receive communications from us. You may unsubscribe at any time using the link provided in our emails.

SMS and Phone Communications

If you provide your phone number, we may use it for:

  • Emergency contact purposes related to club activities or events
  • Sending SMS messages with important club information, such as event reminders, schedule updates, registration deadlines, and newsletter notifications

By providing your phone number and opting in, you consent to receive these communications from us. Message frequency may vary.

You may opt out of SMS communications at any time by replying “STOP” (if applicable).

We do not sell or share your phone number with sponsors or third parties.

Sharing of Information

We do not sell, rent, or share your personal information (such as your name, email address, or phone number) with sponsors or third parties for marketing purposes.

Aggregated Demographic Data

We may share aggregated, non-identifiable demographic information with sponsors and partners. This may include:

  • Age ranges (e.g., 30–39, 40–49)
  • General geographic distribution (e.g., ZIP code groupings or regional summaries)
  • Participation trends or engagement metrics

This information:

  • Does not include names, contact information, or direct identifiers
  • Is presented only in summary form
  • Is structured so that individuals cannot reasonably be identified

Data Security

We take reasonable measures to protect your information from unauthorized access, disclosure, or misuse. However, no system is completely secure, and we cannot guarantee absolute security.

Third-Party Services

We may use third-party tools and platforms (such as email providers, website hosting services, or form providers) to operate our organization. These providers may process your information on our behalf in accordance with their own privacy policies.

Changes to This Policy

We may update this Privacy Policy from time to time. Updates will be posted on this page with a revised effective date.