Cypress Running Crew Participant Waiver, Release of Liability, Assumption of Risk, and Indemnity Agreement

Cypress Running Crew welcomes runners and walkers of many abilities. Participation in any Cypress Running Crew activity is voluntary. Before participating in a club run, walk, workout, trail run, social run, program, event, or other club activity, each participant must review and acknowledge this waiver.

Assumption of Risk

I understand that running, walking, trail running, group training, and related fitness activities involve inherent risks, including but not limited to falls, collisions, physical contact with other participants, traffic, road and sidewalk hazards, trail conditions, weather conditions, heat, humidity, dehydration, illness, animals, insects, uneven surfaces, darkness or low visibility, natural hazards (including but not limited to fallen branches, loose rocks, and roots), varying terrain, limited access to immediate medical assistance in remote areas, and the actions or inactions of other participants, volunteers, drivers, pedestrians, cyclists, or third parties.

I understand that Cypress Running Crew activities may take place on public roads, sidewalks, trails, parks, parking lots, and other public or private areas that may not be closed to traffic or controlled by the club. I acknowledge that Cypress Running Crew trail runs take place on existing natural or maintained trails and that the club does not create, provide, or maintain man-made obstacles as part of its activities.

I voluntarily assume all risks associated with participating in Cypress Running Crew activities.

Fitness to Participate

I certify that I am medically able and properly trained or prepared to participate in the activity I choose to join. I understand that I am responsible for determining whether I am physically able to participate, for choosing an appropriate pace and distance, and for stopping or modifying my participation if conditions or my health make continued participation unsafe.

I understand that Cypress Running Crew does not provide medical advice, medical screening, or individualized coaching unless specifically stated in writing.

I acknowledge that I am responsible for carrying my own adequate hydration, nutrition, and any necessary personal safety equipment required for the duration and terrain of the activity.

Safety Rules and Participant Conduct

I agree to follow all applicable traffic laws, posted rules, club instructions, and safety guidance. I agree to act respectfully toward other participants, volunteers, community members, drivers, pedestrians, cyclists, and property owners.

I understand that Cypress Running Crew may deny, suspend, or end my participation in any club activity if my conduct creates a safety concern, violates club policies, or is inconsistent with the club’s standards.

I agree to abide by trail-specific safety etiquette, which may include restrictions on headphone use to maintain situational awareness of wildlife and other trail users, and following ‘Leave No Trace’ principles to preserve the natural environment.

Release of Liability

In consideration of being allowed to participate in Cypress Running Crew activities, I, for myself and anyone entitled to act on my behalf, waive, release, and discharge Cypress Running Crew, its directors, officers, volunteers, run leaders, pace leaders, members, sponsors, partners, affiliates, property owners, municipalities, event organizers, and the Road Runners Club of America from any and all claims, liabilities, demands, actions, or causes of action arising out of or related to my participation in Cypress Running Crew activities, including claims arising from ordinary negligence, to the fullest extent permitted by Texas law.

This release applies to injury, illness, death, property damage, or other loss that may occur before, during, or after participation in Cypress Running Crew activities.

Indemnification

I agree to indemnify and hold harmless Cypress Running Crew and the released parties listed above from any claims, liabilities, damages, costs, or expenses, including attorney’s fees, arising out of my participation, conduct, guests, minor children, or violation of club rules or this agreement.

Communicable Disease Acknowledgment

I understand that participation in group activities may involve exposure to communicable diseases, including respiratory illnesses. I voluntarily assume that risk and agree not to participate if I am experiencing symptoms of contagious illness or have been advised not to participate.

Emergency Medical Treatment

I authorize Cypress Running Crew volunteers or representatives to seek emergency medical assistance for me if they reasonably believe it is necessary. I understand that I am responsible for any medical costs incurred.

Photo and Media Release

I grant Cypress Running Crew permission to use photographs, video, or other media of me taken during club activities for club communications, website, social media, sponsorship materials, and promotional purposes, without compensation. If I do not want my image used, I understand that I should notify the club in writing.

Minor Participants

Cypress Running Crew does not permit individuals under the age of 18 to become members.

Participants under the age of 18 may only attend or participate in club activities if accompanied by a parent or legal guardian. The parent or legal guardian must complete the waiver on behalf of the minor and assumes all risks and responsibilities associated with the minor’s participation.

The parent or legal guardian agrees to be fully responsible for the minor’s conduct, safety, and supervision during all club activities.